A cadence you can set your calendar by.
From the first call to the third quarter review, every step is documented, predictable, and built around your operating rhythm — not ours.
- Step 01DiscoveryWeek 0
- Step 02OnboardingWeeks 1–2
- Step 03Monthly closeBy the 15th, every month
- Step 04Quarterly reviewEvery 90 days
Discovery
A 30-minute call to understand the business, current software, and the gaps. We review what you have, what's broken, and whether we're a fit. No proposal-by-PDF; you'll get a written summary the same day.
- Engagement summary
- Recommended tier
- Scope notes
Onboarding
Secure access handover, app stack setup, chart of accounts review and clean-up, opening balances confirmed. If you're migrating from a prior bookkeeper or spreadsheets, we run a reconciliation against the last filed return.
- QBO setup review
- Dext connected
- Opening balance reconciliation
Monthly close
Bank and credit card reconciliations, receipt capture, AP/AR cadence, GST/HST tracking, payroll handoff coordination, and month-end reports delivered to your inbox by the 15th of the following month — period.
- Reconciliations to the cent
- GST/HST workpaper
- P&L, balance sheet, cash flow
Quarterly review
Included in full with Pulse; lighter-touch on Sync; not part of Ledger. Where it applies, we walk through Fathom dashboards, KPIs that matter for your industry, budget vs. actual, and what to act on before the next quarter. Year-end prep is folded in by Q3 so the accountant's package is a non-event.
Advisory cadence varies by package — Pulse only for the full quarterly review.
- Fathom KPI walkthrough (Pulse)
- Budget vs. actual (Pulse / Sync)
- Year-end runway items (all tiers)
Documented in the engagement letter. No surprise scope creep.
- Response time
- 1 business day
- Monthly close
- By the 15th
- GST/HST filing
- Filed and remitted on time
- Year-end pack
- To your accountant by Mar 15
- Security
- MFA, encrypted file exchange
A preview of what we run through together — you won't hunt for any of it alone.
Access & handover
- Secure invites to QuickBooks Online, Dext, and bank/CC feeds
- Prior bookkeeper hand-off and file archive
- Last filed corporate return, GST/HST filings, and payroll summary
- MFA turned on across the accounting stack
Foundations review
- Chart of accounts cleaned and mapped to your industry
- Opening balances reconciled to the last filed return
- GST/HST setup and filing frequency confirmed
- Payroll provider coordination (Wagepoint, ADP, or QBO Payroll)
Cadence & reporting
- Monthly close date locked to the 15th
- Receipt capture flow set up in Dext for your team
- AP/AR workflow documented (Sync engagements)
- Reporting pack format confirmed with you and your CPA
You'll get a shared checklist doc on day one — items get ticked off as we go, and nothing carries into month one unresolved.
Ready for books that decide, not just record?
A 30-minute discovery call to walk through your current setup, pain points, and what monthly clarity could look like.